Documentation Taking Too Long?

Clinicians spend hours on documentation instead of patient care. Manual charting from ASAM assessments through discharge reports creates bottlenecks, delays authorizations, and increases the risk of coding errors that lead to denials. Solution: Circle's Charting Assistant captures clinical encounters via ambient listening, post-session dictation, typing, or uploaded files. Automatically generating compliant documentation as clinicians work. It validates medical necessity in real-time, suggests appropriate ICD-10 codes, and prompts for the required prior-authorization elements, all before submission.

Authorization Denials Costing You Revenue?

Manual utilization review processes are time-consuming and inconsistent. Facilities struggle to secure authorizations for higher levels of care, leading to premature discharges, lost revenue, and compromised patient outcomes. Solution: Circle's Authorization Assistant monitors client charts and prepares authorization packets with all required documentation. You can easily track clinical and payer criteria, quickly assemble packets, and move forward with all supporting materials. Circle also provides real-time support during payer calls and manages payer faxing.

Audit Anxiety Keeping You Up at Night?

Manual quality assurance can only review a fraction of charts, leaving facilities vulnerable to compliance failures. When audits arrive, teams scramble to fix documentation gaps, often working weekends to avoid accreditation issues. Solution: Circle's Review Assistant continuously monitors documentation against regulatory, payer, and accreditation standards, providing instant compliance scores. It flags issues in real-time, allowing teams to address problems immediately rather than during audit or claim crunch time.

Leaving Money on the Table?

Claims denials and under-coding cost facilities millions annually. Manual pre-claim review can't catch all errors, and by the time denials arrive, the appeal window may have closed. Facilities lose revenue from missed billing codes and preventable denials. Solution: Before any claim is submitted, Circle's Claims Assistant performs comprehensive validation of all documentation, coding, and medical necessity linkages. It identifies missing codes, validates ICD↔CPT accuracy, and ensures every billable service is captured and adequately documented.

What compliance standards does Circle Health support?

Circle Health supports HIPAA, Joint Commission, CARF, NCQA, BHCOE, Milliman compliance standards, ensuring your behavioral health facility maintains audit readiness at all times.

How does Circle Health reduce documentation time?

Circle Health's AI assistants reduce documentation time by up to 75%, cutting charting from hours to minutes per patient through automated chart creation, real-time medical necessity validation, and built-in ICD-10-CM/PCS coding.

Can Circle Health increase authorized length of stay?

Yes, Circle Health's Authorization Assistant helps secure 2.5x more approvals for higher levels of care by automating chart reviews, providing live-review support during authorization calls, and ensuring complete documentation for payer submissions.

Healthcare
Operations.
Connected.

Circle connects your clinical, financial, payor, and operational systems, then turns that understanding into answers, intelligence, and action.

Book Demo

Organizations running on Circle

Proud Affiliate Member of the National Association of Addiction Treatment Providers

Circle has been such a huge part of our clinical program. Without it, we'd be in scrambling mode.

Bradley Wagner · Clinical Director, Monument Recovery

1.4M+

Patient records verified

700+

Insurance contracts ingested

100%

Chart review coverage

30%

Increase in clinical utilization

Up to 2/3

Less documentation time

Up to 2×

Authorized days per review

Circle reads the systems you already run

01Clinical

+ more

02Payors

+ more

03Accreditation

+ more

04Workplace

+ more

Plus clearinghouses, accounting ledgers, and document systems.

Healthcare digitized every workflow. They aren't connected.

Your EMR understands the patient, your claims system processes the bill, your contracts specify payments, and your CRM tracks relationships. Each system contains part of the truth, but no single system sees the complete picture of the business. Linking these data sources is just the beginning. The real challenge is identifying which records correspond, resolving conflicting information, and understanding the underlying rules that govern them.

Spreadsheets

PDFs

Portals

EMR

Claims

Contracts

CRM

Accounting

Faxes

Circle brings every system together, so your operation finally works as one.

Circle continuously connects, maps, and reconciles the patients, encounters, authorizations, claims, payments, contracts, policies, and clinical records across your organization. That reconciliation creates a continuously updated State Context. One record of what is actually happening.

ClinicalEHR

RevenueClaims

PayorContracts

GrowthCRM

FinanceAccounting

WorkplaceFiles

IdentityPatient

CareEncounter

PayorAuthorization

RevenueClaim

FinancePayment

State Context

A continuously updated record of what is happening across the business.

Relationship Context

Patients, encounters, levels of care, claims, contracts, and codes.

Action Context

The gaps surfaced and the work that follows.

Don't just ask what happened. Fix what happens next.

Because Circle understands the relationships across your systems, every workflow starts with the full context of your operation.

Ask questions in natural language
Create live, self-updating reports
Find revenue and operational gaps
Understand how patients, encounters, claims, and contracts relate and preform
Identify clinical and compliance risk

Understand

Ask questions in natural language
Create live, self-updating reports
Find revenue and operational gaps
Understand how patients, encounters, claims, and contracts relate and preform
Identify clinical and compliance risk

Act

Fix documentation gaps
Correct coding issues
Run compliance reviews
Prepare prior and concurrent authorizations
Flag denial risk before submission
Generate and prepare appeals
Trigger workflows automatically

Across the organization

One place to see and act across the business.

One continuous surface. The question, the evidence, and the work all live in the same place.

Circle · Ask

AskEMR + AUTH + BILLING

Payor	Level of care	Facility	At risk
Payor A	RTC	Ridgeline	$8,400
Payor B	RTC	Ridgeline	$6,300
Payor C	PHP	Harbor House	$5,200
Payor A	PHP	Vista Canyon	$4,700
Payor B	Detox	Ridgeline	$3,150
Payor D	Detox	Harbor House	$2,940
Payor E	RTC	Harbor House	$2,600
Payor D	IOP	Vista Canyon	$1,890

Healthcare doesn't need another point solution.

It needs understanding of how the business fits together.

Circle connects and provides the context you need to answer questions, run reports, and take action.