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Circle's Commitment to HIPAA
We understand that protecting patient data isn’t just a requirement—it’s a responsibility.
Circle Health is developed with HIPAA compliance at its core, ensuring that clinicians can focus on patient care with complete confidence that their insurance-ready documentation is secure, compliant, and private.
How Circle Health Ensures HIPAA Compliance
A few of our many security and privacy measures
Business Associate Agreements (BAAs): We sign BAAs with all customers and third-party vendors handling PHI, for free!
Security Training: All personnel undergo annual HIPAA compliance training to ensure the highest standards of data protection.
End-to-End Encryption: All data is encrypted at rest (AES-256) and in transit (TLS 1.2+) to safeguard patient information.
Daily Backups: All data is backed up daily with redundant storage to prevent data loss.
Backend Audit Logs: Every system interaction is logged for security and compliance auditing.
Audio Data is Deleted Within 1 Hour: All session recordings are automatically deleted to minimize data exposure.
One-Click PHI/PII Removal: Our custom AI prompts allow providers to redact sensitive information instantly.
Proactive Abuse Prevention: Rate-limiting and real-time monitoring prevent unauthorized access attempts.
Why Providers Trust Circle Health
With Circle Health, you get more than just a HIPAA-compliant documentation platform—you gain a trusted partner dedicated to simplifying your practice's insurance compliance, reducing risk, and enhancing care quality.
Auto-generate SOAP, DAP, GIRP, and other formats that meet insurance and regulatory standards, out of the box
Ensure documentation meets insurance, Medicaid, and Medicare guidelines before submission.
Track compliance risks and prevent costly insurance denials before they happen.
Gain a full view of client care, clinician documentation quality, and treatment progress at a glance.
From intake to discharge, AI surfaces key insights to improve care tracking.
Who Uses Circle Health?
Mental Health Practices
Therapists spend hours a week writing progress notes, treatment plans, and ensuring compliance for insurance reimbursement. Circle Health’s AI-powered documentation streamlines the entire process—auto-generating SOAP, DAP, and other note formats while ensuring every note is audit-ready and insurance-compliant.
Hospice Nurses
Hospice and field nurses are constantly on the move, managing patient care across multiple locations—leaving little time for documentation and proving medical necessity. Circle Health auto-generates compliant progress notes, care plans, and assessments in real-time, ensuring accurate records for Medicare, Medicaid, and insurance audits.
Foster Care Services
Foster care professionals juggle extensive documentation—case notes, home visit reports, and compliance records—while ensuring every child’s needs are met. Circle Health automates progress notes, tracks case trends, and ensures audit-ready documentation for agencies and social workers.
Whose it for?
Circle Health is built for group practice owners, clinical directors, and performance officers who want to:
Reduce time spent on clinician documentation review
Improve care quality and compliance tracking
Get paid faster and minimize reimbursement issues
Ensure insurance-ready documentation, without the manual work
"As a clinical director, my biggest challenge was ensuring that every therapist's notes were complete, compliant, and audit-ready—without spending hours reviewing them manually. Circle Health gives me real-time visibility into documentation quality and treatment progress across all our clinician."
- Behavioral Health Director in New York
Word-Class Security Built for Insurance & Compliance from Day One
HIPAA-Compliant & Secure
Ensure patient privacy with HIPAA compliance while generating session notes 6x faster.
Built-in Audit Readiness
Stay audit-ready with AI tools that flag documentation gaps before submission.
Seamless EHR Compatibility
Integrate effortlessly with your EHR to keep sessions organized and on track.